EMMA Policies

EMMA statement of purpose

Educational Materials Made Accessible (“EMMA”) is a service which works in partnership with repositories of digital texts to ensure lawful access to a wide variety of educational materials. EMMA is designed to help disability services staff and librarians at member higher education institutions find and download educational materials in accessible formats on behalf of qualified end users with print disabilities and to allow qualified staff of member institutions to share securely with each other copies of educational materials that have been remediated for users with print disabilities. In this context, “remediated” means that the text format has been changed or enhanced to make it more accessible to users with disabilities. 

EMMA is hosted by the University of Virginia (UVA). The administrative offices of EMMA are located at UVA. The activities and operations of EMMA are subject to the rules and policies of UVA. An institution of higher education may become a member of EMMA by signing a membership contract with UVA, subject to approval by both parties. In case of conflict, the terms of any EMMA membership contract will override EMMA policies. 

Governance structure

EMMA Leadership

  • Director
  • Associate Director

Executive Board

  • Executive board responsibilities:
    • EMMA finances
    • Operational decisions
    • Approval of policies suggested by staff
    • Approval of changes to membership fee scale
  • Five members (in addition to the Director and Associate Director) initially appointed by the Director, thereafter by the Executive Board, from individuals at member institutions
  • Terms in office:
    • Normally 3 years, but shorter terms may be made by appointment
    • July 1 – June 30
    • Board members may be re-appointed for an unlimited number of terms
  • Officers of the board:
    • Chair
    • Secretary (duties include budget reporting)
    • Director and Associate Director are ex officio (voting)
  • Frequency of meetings:
    • Twice a year
    • Additional ad hoc meetings if needed
  • Quorum for meetings is a majority of Board members
  • Voting is by a simple majority of Board members present
  • Means of meeting:
    • May be by videoconference, telephone, or in person
  • The size, makeup, and rules of the Executive Board may be changed at any time by a vote of the Executive Board

Technical Advisory Board

  • Technical Advisory Board responsibilities:
    • Review EMMA functionality
    • Provide suggestions and guidance for technical development
    • Track relevant standards and technologies
  • Five members, appointed by the Executive Board (may include experts who are not at member institutions)
  • Term in office:
    • 2-year term
    • July 1 – June 30th
    • Board members may be re-appointed for an unlimited number of terms
  • Officers of the board:
    • Chair
    • Secretary
  • Frequency of meetings:
    • Meetings twice a year
    • Additional ad hoc meetings as needed
  • Quorum for meetings is a majority of the Technical Advisory Board
  • Voting is by a simple majority of Technical Advisory Board members present
  • Means of meeting:
    • May be by videoconference, telephone, or in person
  • The size, makeup, and rules of the Technical Advisory Board may be changed at any time by a vote of the Executive Board
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